Technology in banks has made a lot of bookkeeping simpler, but those who work with financial records are aware that it’s not perfect. When the bank feeds aren’t working correctly, the historic transactions may be not available and customers may be unable to send statements in PDF format. A person must transform a document created to be read as data that accounting software actually utilizes.

Converting bank statements can help you cut down on time by automating the process. Instead of entering manually dates and descriptions, withdraws, and deposits row-by-row, Docubrew converts information from the statement into structured spreadsheet-ready information.

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A PDF can be the missing piece

Imagine a bookkeeper making the year-end reconciliation for an incoming customer. The accounting platform contains some recent transactions, but a few earlier months are not present. Fortunately clients have downloaded the original PDF statement.

Traditionally, rebuilding the previous months can take hours of copying figures into the spreadsheet. A PDF bank statement to Excel workflow provides a more practical alternative. Docubrew accepts electronic PDFs as well the paper copies and extracts transaction data for use in spreadsheets.

The reduced amount of manual transcription will also reduce the possibility of making typing errors, which is an enormous benefit for professionals that need to frequently transfer bank statements into Excel.

Keep the Pages That Matter

Bank statements don’t consist of only transactions. A 12-page statement could include the cover sheet, account summary, disclosures and notices as well as a number of pages of the actual bank activity.

Docubrew offers users the ability to preview a document and choose the relevant pages to convert. This makes it simpler to convert bank statements into Excel without adding unrelated statements information into the work dataset.

Once the file is processed, it can be opened with Excel or utilized in accounting platforms like QuickBooks, Xero, FreshBooks and many more.

CSV Facilitates Flexible Accounting Workflow

CSV is still popular due to the fact that spreadsheets as well as databases and accounting software can use CSV because they are compatible with spreadsheets, databases and accounting software. Docubrew will change your bank statement to CSV using the transaction tables within the report.

The same workflow can be used to convert bank statements to CSV for a variety of purposes, including reconstructing historical books, taking on projects to clear unutilized client data, looking into gaps in transactions, or preparing the data to be used in reconciliation.

Accounting firms that have to process multiple clients or statements simultaneously may benefit by batch processing.

Financial documents should be treated with care and privacy protections

When processing financial records, efficiency is not the only factor to consider. Bank statements could contain sensitive information about clients accounting professionals and bookkeepers could also consider where the processing is taking place.

Docubrew gives two options. Windows desktop software runs files stored on the personal computer of the user. The statements cannot be uploaded to be transformed. The cloud version that is encrypted is available to those who prefer working with a browser. The uploaded files are deleted automatically within 24 hours.

This choice differentiates the platform from the bank statement Excel software that relies solely on remote processing.

Turning Document Archives Back Into Working Data

The PDF statement is a fantastic document, but it’s not ideal if you need to sort, reconcile filters, sort, or import transactions elsewhere. Scanned documents add an extra complexity, since the transaction information is often only accessible in images.

Docubrew offers a combination of statements parsing as well as OCR for documents that have been scanned. It gives accountants bookkeepers, and businesspeople a easy way to convert old financial records into actionable transactions information.

This simple fix can speed up the process of keeping the original bank statement while converting its transaction table to data you can use.